Task D- Evaluation of Task Management/Implementation Process
At least one officer from each of the partner organisations was given overall responsibility for managing their organisations’ contributions to Task D. The dedicated officers were responsible for liaising with the Task D Leader and other Task D partners, coordinating project administration, financial reporting, progress reports, work allocation and completion and submission of tasks for their organisation. Dedicated project officers within each organisation were also responsible for coordinating contributions to the project from internal members of staff and from experts working within their country. This management and communication system proved to be very effective.
A project time plan outlining deadlines for key project activities was submitted with the original co-financing application form and was revised following the Task D kick-off meeting held in Tallinn, Estonia, on 2nd and 3rd April 2012. An Action Plan was then developed by the Task D partners. This plan included a list specific tasks, agreed deadlines and names of persons responsible for completing the tasks. This plan was continually monitored, updated and recirculated by the Task D Leader. Anecdotal feedback received from the Task D partners confirms agreement that this action planning approach to task management was very useful and successful.